Fleet Services WEX Fuel Card Procedures


Wright Express Fuel Cards

When in the vicinity of campus, it is strongly recommended that all fuel/diesel is purchased from the Fleet Services station at 1227 14th St. Tuscaloosa, AL 35401. The station is available 24/7 for UA use and offers fuel/diesel at a discounted rate.

For off-campus fuel purchases, Fleet Services offers a streamlined fuel purchase (tax-exempt) & payment solution through our vendor Wright Express (WEX)

WEX fuel cards are issued by request from Fleet Services to departments needing to purchase fuel off-campus for a variety of reasons to include:

*Departmental vehicles needing to purchase fuel while out of town for official UA business

*Department is located a considerable distance off-campus, or their operations routinely take place away from campus

*Departmental vehicles/equipment requiring certain fuel specifications for operation (i.e., high octane, ethanol-free, etc.)

Requesting a WEX Card

To request a WEX fuel card, the department head should send an email to fleet@fa.ua.edu containing the following information:

  1. Tag number of the vehicle that the card will be assigned to
  2. FOAP to be charged in Banner
  3. Contact name & email for billing purposes

*(if the card is for equipment fueling, we will designate it a Miscellaneous card)

Cards generally arrive in our office 1-2 business days after order and will be assigned a unique PIN number at time of pick up

At the end of each month, all fuel purchases will automatically be billed through Banner using the FOAP that was provided at time of order

A WEX invoice detailing all charges will be sent monthly to the contact designated at the time of order

Using a WEX Card

WEX cards are accepted at most major gas stations, however we do advise to always be aware of accepting locations near you. Accepting locations can be found here or by downloading the free WEX app on your smart phone

To use the WEX card, the user should follow these steps:

  • Swipe the card at the pump or inside the station
  • Enter your driver ID/PIN # (assigned by Fleet Services)
  • Enter the current odometer reading of the vehicle (excluding tenths)
  • Fuel vehicle and obtain receipt

*Please note: receipts should be turned in to appropriate personnel of the using department for reconciliation. Receipts should not be sent back to Fleet Services

 

In addition to fuel, WEX cards can be used for emergency maintenance and repair at approved locations. Approved locations can be found here or by downloading the WEX app on your smart phone

Wright Express also offers roadside assistance services. Protocol for these services can be found here

If your WEX card is lost or missing, please notify Fleet Services immediately by calling (205)348-4800 or emailing us at fleet@fa.ua.edu

 

 

Fleet Services

Vehicle Rental & Fuel Administration

The University of Alabama
Box 870386
TUSCALOOSA, AL 35401
Phone 205-348-4800 | Fax 205-348-4810
fleet@fa.ua.edu | http://fleet.ua.edu/