Vehicle Rental

Requirements

Rental vehicles are for official UA business only. Personal use of these vehicles is strictly prohibited.

All drivers must complete a Motor Vehicle Release (MVR) form and be approved by Risk Management to operate a University vehicle. The MVR form can be found and completed here.

In addition, all approved drivers must complete an online defensive driving course which can be found here.

Prior to operating a 12-passenger van, drivers must contact Risk Management at (205)348-4535 for instructions on completing an additional online van training course.

Student groups requesting to reserve a vehicle must have their advisor or appropriate supervising faculty/staff member submit the request on their behalf. Students are prohibited from submitting reservation requests

Please note: All fleet rental vehicles are covered under the University’s Motor Vehicle insurance policy. However, in the event of an accident or damage to a rented vehicle, the using department will be responsible for the deductible cost. Effective October 1, 2018, the deductible cost is $2,000/incident. Please see below for a deductible waiver option.

Fleet Services offers a deductible waiver option on each individual rental. For an added fee of $2.00/day, Fleet Services will assume the deductible cost in the event of an accident. The election of the waiver option must be selected prior to the trip

Vehicles & Rates

Vehicle Type Daily Rate
Sedan $49.00
Mini-van (7 passenger) $59.00
SUV (8 passenger) $59.00
Cargo $69.00
12 Passenger Van $79.00

 

*Please note: the daily rate does not include fuel costs. A fuel charge will be calculated based on the number of miles driven*


Vehicle Reservation

While Fleet Services will always strive to meet all departmental needs, we highly advise that vehicles are requested as early as possible in advance of the trip.

All vehicle requests must be placed by completing a reservation form and emailing the form to fleet@fa.ua.edu. These requests must be made by the designated departmental requester. The following information is required on the reservation form to process the request:

  • Driver(s) Name
  • Department FOAP to be charged (COA, Fund, Org, Program)
  • Departure Date & Time/ Return Date & Time
  • Destination(s)
  • Purpose of Trip (e.g., Conference, Field Trip, Research, Recruitment, etc.)
  • Type of Vehicle Requested (Sedan, Minivan, SUV, 12 passenger Van, Cargo)
  • Departmental Contact Name & email (for Accounting/Budget correspondence)
  • Approval Signature from dean/department head
  • Deductible Waiver Election

Once the request is received and processed, a confirmation email with a reservation number will be sent back to the requester.

Fleet Services will keep the completed reservation form on file for the driver at pick up. The driver is no longer required to bring in an additional form at time of pickup.

Hours: Vehicle Pickup & Hours of Operation

All vehicles will be picked up at the Fleet Services office,  located at 1227 14th St, Tuscaloosa, AL 35401.

Our hours of operation are Monday-Friday 7:30am – 5:00pm

For after-hours and weekend pickups, keys must be picked up the day prior to actual reservation or on the Friday before the start of the weekend

Cancellations 

All cancellations must be made at least 48 hours prior to the scheduled pick up time to avoid incurring a late cancellation fee.


Standby Reservations

If a vehicle is not available for the time frame requested, customers have the option of making a standby reservation. This will allow the requester to hold a vehicle that may come available in the event of a cancellation.