Fleet Services

Vehicle Rental

RequirementsFleet Services Mini Van

Rental vehicles are for official UA business only on a one-day or one-trip basis. University owned vehicles are privately insured with coverage limited to official university use of the vehicle. Personal use of these vehicles is strictly prohibited.

An "Application for Use of a State Owned Automobile" form must be completed, signed by a dean/department head and presented in the Fleet Services office at time of pick-up. Click here to access the form.

All drivers must complete must complete a Motor Vehicle Release "MVR" Form, link here for the form. In addition, all drivers under the age of 25 must complete the "Alive at 25" training course. For more information contact the Office of Risk Management or phone 348-4534 Fax 348-3312.

Payment is only accepted through an established account number in UA financial system.

Hours: Vehicle Assignment and Key Pick-up

Monday - Friday 7:30 AM - 5:00 PM.

Fleet Services is not open on Saturday or Sunday. If reservations are to be picked up during weekend hours or before 7:30 am on Monday, keys should be obtained prior to 5:00 pm on the Friday before scheduled use. If leaving earlier than 7:30 am on any other days, please arrange to obtain keys by 5:00 pm on afternoon prior to reservation.

Reservations - Cancellations - Standby

Reservation Policy - Reservations can be made by phone 348-4800, fax 348-4810 or email  fleet@bama.ua.edu.

Reservations should be made as soon as possible to insure availability. Your patience is appreciated during the multi-step reservation process. If you need to make multiple reservations please fax or email this information to assist in accurate reservation information.

We require the following information to reserve a rental vehicle:

  1. Departure and Return date and time
  2. Destination
  3. Type vehicle - sedan, 7 passenger mini-van, 12 passenger van,
  4. Driver's name
  5. Banner information to be charged - COA, Fund, Org, Account Code, Program
  6. Contact person's name, box number and phone

A reservation number will be issued and confirmation can be emailed immediately if requested and an email address is supplied. Please reference the reservation number or account number when inquiring about any travel.

Please keep in mind that reserving a vehicle to be picked up late in the afternoon when actually planning on using the Fleet Services Sedanvehicle the next morning, denies other customers the use of the vehicle for the day.

Cancellation Policy - 24 hours prior to scheduled pick up. The account number supplied during the reservation process will be charged a day's rental if cancellation notification is not received by phone, voice mail, fax or email.

Standby Policy - If a vehicle is not available during the time frame you requested, you have the option of choosing to be placed on Standby, and a reservation number will be issued at that time.  This allows you to "hold" a vehicle that may become available due to cancellation.  If a vehicle does become available, you will be contacted by a Fleet Services staff member to confirm that the vehicle is still needed.

Vehicles & Rates

Fleet Services Motor Pool has rental vehicles available to conduct official UA business only.

Rates include insurance coverage but customers are responsible for all fuel costs. Payment is only accepted through an established FOAPAL in the UA Banner system.

Rates effective 10/1/2007 (updated 7/1/11).

Rental Fleet Vehicles

Daily Rate

Sedans

$49.00

7 Passenger Mini-Vans

$59.00

12 Passenger Vans

$79.00